Travel Funding for Doctoral Students and Postdoctoral Fellows

The Vanier Institute of the Family provides conference funding to doctoral students and postdoctoral fellows to support participation in family science knowledge exchange.

We offer doctoral students and postdoctoral fellows up to $750 to present at conferences or attend workshops and courses. Research must be related to family diversities and wellbeing in Canada (for more information, see the Family Diversities and Wellbeing Framework). To encourage knowledge exchange among wider audiences, the event does not need to have a family-specific focus. Applicants must be presenting (e.g., presentation, poster, roundtable, breakout discussion facilitator, etc.) at the conference or participating in a workshop or course. Applicants are permitted to request additional funding exceeding $750 in exceptional circumstances but must outline the justification for the request in their application. Funds are to be applied to the cost of travel, accommodations, meals, and conference/workshop/course registrations. Please refer to the list of eligible and ineligible expenses below.

What do I need to do to apply?

Complete the Travel Funding Application Form. Attach your conference acceptance and/or confirmation of payment in the online form to support your request.

When will I hear about the status of my application?

We will do our best to notify successful applicants within 10 business days of receipt of their application. A confirmation email from the Vanier Institute will be sent to you once the application has been received. If a confirmation notice has not been received within 2 business days of the submission, please email info@vanierinstitute.ca.

Eligible and ineligible expenses

Eligible expenses

  • Conference registration
  • Materials related to a conference presentation (e.g., poster printing)
      • Travel, accommodation, and meal costs directly related to attending a conference to present research findings
      • Applicants will receive compensation up to the total for the least expensive form of travel.
      • For air and rail travel, applicants must obtain the lowest rate available, not to exceed full economy fare. The grantee can “upgrade” their ticket at their own expense. Rental or mileage costs are allowed only if the use of a car is essential, for instance, if there is no alternative public transport route or if the distance travelled to the conference means that the use of a car is the least costly means of transport. Reimbursement for personal automobile usage will be made for mileage costs at the rate of $0.40/km. Documentation of distance is required. If a rental vehicle is used, the rental, fuel, and insurance costs would be directly reimbursable without reference to actual mileage incurred.
      • Funds may be allocated for the cost of meals up to the Treasury Board Travel Directive daily domestic travel rates for breakfast, lunch, and dinner

Ineligible expenses

  • Alcoholic beverages
  • Costs of entertainment or hospitality
  • Reimbursement for airfare purchased with personal frequent flyer point programs
  • Cellphone roaming charges

Apply here

Travel Funding Application Form

Contact

Sophie Mathieu, PhD, Senior Program Specialist
smathieu@vanierinstitute.ca

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