Join our team! We’re currently looking to hire a Director, Corporate Services.
Reporting to the Executive Director, the Director, Corporate Services is responsible for the day-to-day operations of the Vanier Institute, including leadership of the Corporate Services functions such as Governance, HR Management, Finance and Budget Management, Information Technology and infrastructure services, which are provided by third parties that support the work of the Institute. You will create and develop internal policies, processes and systems to support the work plans of the Institute. You will also ensure that all legislative, regulatory and government reporting requirements are met. Working with the Executive Director, you will provide guidance and expertise concerning resources, governance and regulatory policy trends. Another key component is for you to provide strategic communications guidance to the Executive Director, as you will be responsible for the creation, production and delivery of communications on behalf of the Vanier Institute, including public communications, knowledge translation and mobilization, Web and social media presence.
Who We Are
The Vanier Institute of the Family is a national, independent, charitable organization dedicated to understanding the diversity and well-being of families in Canada. A national resource for anyone interested in or involved with families in Canada, the Institute provides information and evidence-based insights to facilitate the work of those who study, serve and support families. Through research, publications, partnerships and collaborations, presentations and social media, we elevate the national understanding of families in Canada. Our culture is one of respect and inclusivity. For more information about the Institute, visit here.
The Vanier Institute of the Family was founded in 1965 by Governor General Georges P. Vanier and Madame Pauline Vanier. They envisioned an enduring organization dedicated to understanding and sharing the understanding of families in Canada. This vision, along with the commitment of the founding thinkers, staff team and volunteers from across the country provided a solid foundation from which the Vanier Institute has since grown. In the almost 60 years that have followed, Canada’s family landscape has changed significantly, but the importance of families has not. The Vanier Institute remains as committed as ever to carrying on this legacy as it continues to expand the national understanding of families in Canada.
What You Will Do
As the right-hand person to the Executive Director, you will provide leadership and guidance on the broad day-to-day activities of the Institute. You will develop operational objectives and manage the members of the Institute team on a day-to-day basis. You will also provide direction and oversight to third-party providers on finance, IT, translation and editing services, and design.
You will play a key role by developing and implementing appropriate policies, objectives, strategies, work plans and budgets for approval by the Executive Director and the Board of Directors. You will support the Executive Director in the development and implementation of programs and projects that are consistent with the short- and long-term strategy of the Board and in keeping with the vision, mission and values of the Institute.
Under your portfolio, you will be accountable to:
- Ensure compliance with all legal, regulatory and legislative requirements, including employment laws, workplace health and safety, and other related legislation, as well as providing governance guidance and support to the Executive Director and the Board
- Ensure systems and resources are in place for the accurate completion of financial statements in accordance with accepted accounting principles as identified by the Chartered Professional Accountants of Canada (CPA Canada)
- Support the Annual Audit and the Finance, Investment, Audit and Risk (FAIR) Committee of the Board, as well as the Governance and Leadership Development (GLD) Committee of the Board
- Work with the Executive Director, to plan and organize the Annual General Meeting
- Coordinate with the Executive Director, to prepare budget forecasts and review monthly financial reports, and be accountable for budget management, oversight of contracts, expenditures, partnerships, consultants and administrative matters
Within the communications portfolio, you will need to:
- Maintain awareness of and present recommendations on social media trends, technologies, competitive reviews, opportunities and current issues
- Provide strategic communications guidance
- Own and execute the social media strategy, including analytics and reporting, to refine the overall communications strategy
As a seasoned leader, you will foster a positive, inclusive and encouraging work environment and culture that promotes the Vanier Institute’s values of respect for all, including the Board, volunteers, third-party suppliers and staff.
What You Need
You will have a minimum of 7+ years of experience in a leadership role or executive role in a non-profit organization with governance, finance management, HR and communications expertise. Your educational background will consist of an undergraduate degree in business or a related discipline. An MBA or CPA designation would be an asset. Candidates with equivalent experience will also be considered.
It is important for us that you lead and inspire the team, consultants and third-party providers to meet the objectives of the Vanier Institute, so you will have a proven track record of mentoring/coaching/supporting team members in a non-profit, academic or government organization. Strong interpersonal and relationship-building skills are required.
This role requires nurturing relationships internally and externally at all levels within an organization, so proven experience in building relationships, influencing others and working collaboratively with others, both internally and externally and at all levels, is a must. Based on the work we do, you will need to have excellent written, presentation, oral communication and interpersonal skills, and this also means you need to be fully bilingual in both official languages (i.e. fluent in English and French).
It’s important that you have experience in developing and implementing communication strategies and programs, managing projects, assessing risk and implementing mitigation strategies to ensure delivery on commitments to partners and key stakeholders.
We operate on a Microsoft Office 365 platform, so you will need advanced proficiency in online workplace platforms that include Outlook, MS Team, MS Office 365 (Word, Excel, PowerPoint, SharePoint) Adobe.
To be successful in this leadership role, you will need to demonstrate tact and diplomacy, act with integrity and deliver on commitments.
What We Have to Offer
Your annual salary will be determined based on your proven experience and skills/competencies to fulfill the role. We offer a great total compensation package that includes health and dental benefits, participation in the Canada Life Group RSP program, and a generous vacation and holiday policy. We offer a fast-paced, yet fun, collegial and supportive work environment. Our office is centrally located and close to the OC Transpo Baseline Station, with convenient shops nearby.
You will need to be located in Ottawa, to support employee and team engagement. In addition, you will need to be flexible to travel on occasion, as needed, so you must hold a valid and non-expired passport.
If this opportunity intrigues you and relates to your experience, then we want to hear from you. Please take the time to tell us about yourself in a cover letter – we want to hear your story – your background, your accomplishments, and why this role is a good fit for you and your career at this time.
We are an equal opportunity employer and welcome applications from all qualified individuals, including, but not limited to, women; persons with disabilities; racialized persons; First Nations, Inuit and Métis; and persons of any gender identity and sexual orientation. The Vanier Institute of the Family is committed to providing an inclusive and barrier-free recruitment process and work environment.
You must be legally allowed to work in Canada in order to be eligible for this position. Please note that all applications will be acknowledged. Those selected for an interview will be contacted directly. The posting will remain active on our website until we successfully fill the position.
We anticipate the first round of interviews to be scheduled the week of January 24, 2022, so please send your application in before January 20, 2022.
Please contact us in confidence and provide notice in advance if you require accommodation at any stage of the recruitment process. All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity.